2003, October 25
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2003, October 25
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Red Bank Oaks Agenda
25 October 2003
1) Call to Order
Board Members present: Landowners present:
2) Approval of Agenda (Add-Ins or Deletions)
3) Treasurer’s Report
4) Road Maintenance Update
5) Review Proposals Developed for Relieving Funding Restrictions
There continues to be insufficient funds available to cover essential Red Bank Oaks expenses. The 2002-2003 Board of Directors has composed proposals for resolving the funding issues. Landowners at this October meeting will be asked to review the proposals and select which of the proposals they most prefer to have implemented. The proposals composed by the 2002-2003 Board of Directors thus far follow – please feel free to submit a proposal of your own to the Board of Directors for inclusion prior to the October meeting:
□ Eliminate the April barbecue. Expected savings: $1,050
□ Eliminate the April and October barbecue, reducing the October event to a meeting only. Expected savings: $2,100
□ Charge a fee for landowners and guests who wish to partake of barbecue and drinks at the April and October get-togethers. Expected savings: $2,000
□ Perform non-emergent (routine or standard road maintenance) every other year versus annually. Expected savings: $4,900
□ Strike the 2/3rds clause from the CC&Rs and reapportion those funds. Funds which are not applied toward expenses in any given year would be deposited in the power fund. The existing power fund would remain untouched. Expected savings: Would free up $9,000 more each year.
□ Modify the 2/3rds clause to reduce the contribution to the power fund to ½ of cattle grazing revenue. Expected savings: Would free up $2,250 more each year.
□ Apply a special assessment to support the cost of road maintenance and barbecues and set up volunteer system which would allow landowners to forego paying the assessment in exchange for volunteering their time and resources for road maintenance, barbecues, etc. An example for volunteer opportunities for road maintenance: landowners could volunteer their time to cut back trees from the road, clear clogged culverts, fill washout pits with boulders, clear run-off trenches to prevent water from washing across the road, filling miscellaneous pits in the road with dirt from the berm, etc. An example for barbecues: landowners can bring potluck items, provide a barbecue and grilling expertise for donated meats, or support the supply of beverages, plates, napkins, etc. The Board of Directors would assign a value to the various volunteer opportunities allowing volunteers to earn points toward the reduction or elimination of their individual assessments.
□ Implement an additional annual assessment to increase revenue. All landowners would pay the assessment in addition to the funds generated from cattle grazing. Assessments would be due and payable by the 10th of December each year. Additional assessment not to exceed $40 per parcel per year. Would generate an additional $2,700 per year minus collection costs.
6) Select and Approve Proposals for Relieving Funding Restrictions to be put forth to the Landowners for a Vote
Any selected proposal which requires the amendment of the CC&Rs will require a majority vote of all Red Bank Oaks landowners for approval before it can be implemented. If a quorum of landowners is not present or represented at this meeting, the top three proposals selected by those landowners in attendance will be put forth to all landowners for vote via post. If a quorum of landowners is present or represented at this meeting, the top three proposals selected will be put forth for an immediate vote.
7) Vote which Proposal to Implement to Relieve Funding Restrictions (If a Majority of Landowners are Present)
8) Installation of New Fence to Replace Dilapidated Fencing Along Western Border of Red Bank Oaks in the South Sector
In this past year, the cattlemen have been coordinating with perimeter ranches of Red Bank Oaks to replace old dilapidated fencing with new fence to control the ever increasing problem of straying cattle. One of the fence lines being looked at this year is the fence which borders the western edge of Red Bank Oaks in the south sector. This fence line is shared by Dixie Valley Ranch and Red Bank Oaks.
The cattlemen have coordinated with Dixie Valley Ranch to have wood harvested from the ranch and sold to generate revenue. Dixie Valley Ranch will use the revenue from the sale of the wood to offset the cost of installing a new fence line. Work is expected to begin in October/November. The cattleman contacted Red Bank Oaks President, Kim Rowe, and asked if Red Bank Oaks would cost-share with Dixie Valley Ranch on the new fence line since the fence line is shared by both ranches and will benefit both ranches with regard to controlling the problem of straying cattle. The cost of having the new fence line installed is $6,500 per mile and the west border stretches approximately 2 ¼ miles (total cost expected to be around $14,625). Cost share would be around $7,325 expended by Red Bank Oaks.
The fence is being replaced irregardless, but it is hoped we could actively participate in some way to reflect good faith and appreciation for the Dixie Valley Ranch’s efforts to improve the ranching conditions of both ranches.
Landowners will be asked for their thoughts on this matter.
9) Discuss Starthistle Control and Abatement Opportunities (Mr. Derrig)
Two landowners have presented concern over Starthistle growing in and around Red Bank Oaks. Landowners will have an opportunity to discuss the topic and determine what action will be taken to address the situation.
10) Discuss Feral Pig Control Opportunity
A couple landowners have expressed disdain with the population and presence of feral pigs on the properties. These landowners have expressed a desire to reduce the presence of the pigs. Recently, a fellow ranch-hand had approached the association president and offered to routinely rustle the pigs out of the ravines. This action would make it uncomfortable for the pigs to keep residence within the association boundaries and encourage them to find alternative nesting grounds. This action would affect all landowners in two ways: 1) the ranch-hand would be crossing all properties to access the ravines and 2) some landowners will no longer have the benefit of seeing feral pigs in Red Bank Oaks while others will be rid of the problems caused by their presence. The ranch-hand must have permission from the landowners to access the individual properties in pursuit of the pigs before pursuing this opportunity further.
11) Red Bank Oaks Website
Red Bank Oaks has maintained a website [www.RedBankOaks.org] and board member e-mail addresses for the past year. Landowners who attend the meeting will be asked to determine if the website will be maintained for 2003-2004.
12) New Combination for Entry Gates: Gate combinations are changed each year. What will be the new combination?
13) Nominations for 2003-2004 Board of Directors, Red Bank Oaks
ANY Red Bank Oaks Landowners who wish to offer their services and run for the Board can contact Red Bank Oaks at any time. A listing of the landowners who indicate they wish to offer their services is provided in the meeting notices mailed out just prior to the October meeting. This allows landowners to preview potential nominees prior to the meeting. Landowners are then nominated for the Board at the meeting by their fellow landowners. The slate of nominations may contain as many landowners as are nominated. The slate of nominations is then put forth to the landowners for a vote. Candidates receiving the highest number of votes up to the number of directors to be elected are elected. Any vacancy among the Board of Directors may be filled by appointment by the Board of Directors. Each Director shall be elected for the term of one year but shall continue to serve until his successor is selected. ALL five (5) Board of Director positions open.
14) Vote for 2003-2004 Board of Directors, Red Bank Oaks
15) [Add-In Items]
16) Adjourn
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Red Bank Oaks Property Owners' Association
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