2003, April 26

Red Bank Oaks

Meeting Minutes

26 April 2003

1)  Call to Order: 3:20pm

Board Members present:  Kimberly Rowe, Ed Mehrer, David Weston, and Miguel Tarazon

Landowners present:  LANDOWNER

2)  Approval of Agenda (Add-Ins or Deletions)

Mr. Ed Mehrer requested discussion be added about meetings in general. See item 10.

3)  Discuss Amendment to Meeting Minutes from 19 October 2002 Meeting

Two minor typos were detected in the 19 October 2002 published meeting minutes. The typos and proposed corrections are as follows:

The first item noted in the topic of Funding Restrictions:  Name correction LANDOWNER moved for voting on the implementation of a solution to be scheduled for April meeting…

The second item noted in the topic of Election of Officers:  Since there were not enough parcels (35) represented at this meeting, a final vote cannot [will] be obtained by mail.

4)  Approve/Disapprove Amendment to Meeting Minutes from 19 October 2002 Meeting

– unanimous vote:  amendments approved as written above

5)  Treasurer’s Report on Discretionary Funds Available for Remainder of 2002-2003 Term

Of the $4,500 discretionary funds available from the 2002-2003 term cattle-grazing revenue:

How much has been expended thus far?  For BBQs and administration thus far, less than $1,000.  How much is available to cover expenses for the remainder of the 2002-2003 term?  $3,500, not counting road expenses.  What excess/deficit is projected?  It is expected $2,000 will be pulled from the 2002-2003 power fund to cover road maintenance

6)  Road Maintenance – Turkey Egg Lane was widened and a large Digger Pine which had fallen across Lewis Flat Road was removed.  Both Turkey Egg Lane and Lewis Flat Road were thoroughly graded. Turkey Egg Lane will need considerable rock

7)  Develop Proposals for Relieving Funding Restrictions

There continues to be insufficient funds available to cover essential Red Bank Oaks expenses. Landowners must decide this issue.  At the 19 October 2002 meeting, landowners requested the Board of Directors put forth proposals for resolving the funding issues.  The following proposals were put forth:

□ Eliminate the April barbecue.  Expected savings: $1,050

□ Eliminate the April and October barbecue, reducing the October event to a meeting only.  Expected savings: $2,100

□ Charge a fee for landowners and guests who wish to partake of barbecue and drinks at the April and October get-togethers.  Expected savings: $2,000

□ Perform non-emergent (routine or standard road maintenance) every other year versus annually.  Expected savings: $4,900

□ Strike the 2/3rds clause from the CC&Rs and reapportion those funds.  Funds which are not applied toward expenses in any given year would be deposited in the power fund.  The existing power fund would remain untouched.  Expected savings:  Would free up $9,000 more each year.

□ Modify the 2/3rds clause to reduce the contribution to the power fund to ½ of cattle grazing revenue.  Expected savings:  Would free up $2,250 more each year.

□ Apply a special assessment to support the cost of road maintenance and barbecues and set up volunteer system which would allow landowners to forego paying the assessment in exchange for volunteering their time and resources for road maintenance, barbecues, etc.  An example for volunteer opportunities for road maintenance: landowners could volunteer their time to cut back trees from the road, clear clogged culverts, fill washout pits with boulders, clear run-off trenches to prevent water from washing across the road, filling miscellaneous pits in the road with dirt from the berm, etc.  An example for barbecues:  landowners can bring potluck items, provide a barbecue and grilling expertise for donated meats, or support the supply of beverages, plates, napkins, etc.  The Board of Directors would assign a value to the various volunteer opportunities allowing volunteers to earn points toward the reduction or elimination of their individual assessments.

□ Implement an additional annual assessment to increase revenue.  All landowners would pay the assessment in addition to the funds generated from cattle grazing.  Assessments would be due and payable by the 10th of December each year.  Additional assessment not to exceed $40 per parcel per year.  Would generate an additional $2,700 per year minus collection costs.

8)  Select and Approve Proposals for Relieving Funding Restrictions to be put forth to the Landowners

Deferred to the October 2003 annual meeting to allow absent board member, Bea Garcia, an opportunity to participate.

9)  Discuss Mr. and Mrs. LANDOWNER'S Input Regarding Compensation for Red Bank Oaks Perimeter Fencing

The Board of Directors discussed the e-mail correspondence from Mrs. LANDOWNER and Mr. LANDOWNER on 26 October 2002. Following is an excerpt from that correspondence:

“…When we purchased the property many years ago there was nothing about having to have a fence… Years after we purchased the property it was decided to let cattle graze, but there was still no mention of having to have a fence. The ranchers were supposed to watch their cows… If a fence needs to be installed permission must first be granted and then some sort of compensation should be given as it decreases the value of the land.  Many of the other owners in Red Banks do not have a fence across their property, the burden of a fence is being born by only owners of the property along the boarders…”

Of the 69 parcels in Red Bank Oaks, 36 parcels (over half) border the perimeter. Of those 36 parcels, at least 29 are confirmed to be fenced along the outer border (along the perimeter of Red Bank Oaks) to keep cattle from Red Bank Oaks and neighboring ranches separated and contained on the individual ranches.  It is unclear to what degree, if any, each of the remaining 7 properties are fenced.

10)  [Add-In Items]

Mr. Ed Mehrer requested discussion be added about meetings in general.  In the past two years, the Board of Directors have physically met twice per year to discuss current issues [the annual October meeting and a special meeting held each April].  Mr. Mehrer suggested the Board could discuss most issues via e-mail and post and forego the need to meet physically in April.  This would allow Board members to dedicate their time to their families during the April picnic and allow them time to visit their properties, etc. before departing the area for long journeys to their hometowns.

11)  Adjourn: 4:10pm

Respectfully Submitted,

Beatrice M. Garcia Secretary, Red Bank Oaks Property Owners’ Association

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